Common Help Topics

1. How do I access the learning analytics for my vUWS site?
2. Who has access to the learning analytics data?
3. How long is the data available for?
4. Can I access historical data for my old vUWS sites from a previous offering?

Q1: How do I access the learning analytics for my vUWS site?

To access the learning analytics for a vUWS site:

1. You must first navigate to the vUWS site in a web browser
2. Scroll down until you reach the Subject Management section of the left navigation menu
3. Click on Student Tracking to expand the menu
4. A number of navigation links will now be shown which contain the available learning analytics reports and dashboards:
   • Course Analytics: Four reports which provide an insight into course usage, student activity and assessment. These reports have the ability to adjust parameters and drill down into data.
   • Performance Dashboard: A an overview of a student’s activities within vUWS such as last access date, discussion board posts and a link to the Retention Status for each student.
   • Retention Centre: A customisable dashboard to identify students who might be at risk.
   • SCORM: The Shareable content object reference model (SCORM) Reports in vUWS displays data on the student engagement and performance within these objects.
   • Subject Reports: Several reports that provide data on student activity, participation, discussion boards and assessment.

To access reports on third party tools (For example; Panopto, H5P or Zoom) you will need to access these reports through the individual tool. See the tool specific information under the Reports in vUWS page.

To access reporting on specific content items or Quizzes, see the tool specific information under the Reports in vUWS page.

Q2: Who has access to the learning analytics data?

In general, learning analytics data is available to staff who are instructors on a vUWS site. For specific guidelines, see the following list:

• vUWS data is only available to staff who have been added to a vUWS site with the Instructor or Teaching Assistant role.
• Panopto data is available to staff who hve been given the role of an Instructor on the vUWS site.
• H5P data is only available to the owner of the H5P object.
• Zoom data is only available to the creator of the meeting.

Q3: How long is the data available for?

The life of the learning analytics data varies from source to source. See the list below for specific guidelines:

• Course Reports, Performance dashboard, Panopto and H5P data is available indefinitely. Note: Course Reports and the Performance dashboard are only available while the vUWS site is available. Once the vUWS site has been archived, the reports, and hence data, will no longer be available.
• Data in the Subject Reports, Content Usage report and Retention Centre is available for 180 days.
• Date for Zoom recordings in the cloud are available for the life of the Zoom recording.

Q4: Can I access historical data for my old vUWS sites from a previous offering?

It is possible to access the learning analytics for old vUWS sites from previous offerings provided the site is still available for you to access in vUWS. However, some data does have a limited life so you will need to see the “How long is the data available for?” to ensure the data is still available.

For vUWS sites that have been archived, and no longer available in vUWS, you will no longer be able to access the learning analytics data.